Changes1.Publication reference:




3.Programme title:

Instrument for Pre-Accession Assistance (IPA II).


IPA budget item of the general budget of the EC (85 %) and national contribution (15 %).

5.Contracting authority:

Directorate of European Union and Financial Assistance (DEUFA) in the Ministry of Labour and Social Security (MoLSS) of the Republic of Turkey, Ankara, TURKEY.

Contract specifications6.Description of the contract:

The purpose of this contract is to improve the IT system of the DEUFA through the renewal of IT equipment and servers that will succour to establish an information security management system including business continuity management and disaster recovery centre by means of obtaining hardware and software.

7.Number and titles of lots:

1 lot only.

Terms of participation8.Eligibility and rules of origin:

Participation is open to all legal persons (participating either individually or in a grouping — consortium — of tenderers) which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see item 22 below). All goods supplied under this contract must originate in 1 or more of these countries. Participation is also open to international organisations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.

Derogation from the rule of origin is granted only for the following items:

item; description; quantity:

lot 1: computer and electronic equipment:

2; network and security system; 1;

5; virtualisation software; 1.

9.Grounds for exclusion:

Tenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the ‘Practical Guide’.

10.Number of tenders:

Tenderers may submit only 1 tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than 1 lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

11.Tender guarantee:

Tenderers must provide a tender guarantee of 6 000 EUR for lot 1 when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer(s) upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.

12.Performance guarantee:

The successful tenderer will be asked to provide a performance guarantee of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13.Information meeting and/or site visit:

No information meeting is planned.

14.Tender validity:

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the contracting authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see paragraph 8.2 of the instructions to tenderers).

15.Period of implementation of tasks:

The period of implementation of the tasks is 120 calendar days from the commencement date specified in the official administrative notice issued by the contract manager. Provisional acceptance process is not included in this period of implementation.

Selection and award criteria16.Selection criteria:

The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors:

1) Economic and financial capacity of tenderer (based on i.a. item 3 of the tender form for a supply contract). In the case of the tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:

(a) the average annual turnover in the last 3 financial years (2015, 2016 and 2017) of the tenderer must exceed its financial proposal.

2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract). The reference period which will be taken into account will be the last 5 years from the submission deadline:

(a) 5 staff currently work for the tenderer permanently in fields related to the lot.

3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply contract). The reference period which will be taken into account will be the last 5 years from the submission deadline:

(a) the tenderer has successfully completed at least 1 supply contract with the following features:

• with a budget of at least 50 % of the financial proposal of the tenderer,

• including the supply of similar equipment related to the subject of the lot,

which was successfully completed during the following period: from 22.1.2013 to 22.1.2018.

(The start and end/completion dates of the references should be specified as day/month/year information. List of items under each reference should be provided with the tender. Provisional and/or final acceptance documents covering also the list of items and tender prices must be certified before the contracting phase.)

This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In the case of projects still ongoing only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.

Capacity-providing entities:

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the contracting authority are when the tenderers rely in majority on the capacities of other entities or when they rely on key criteria. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the contracting authority.

With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.

With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.

17.Award criteria:


Tendering18.How to obtain the tender dossier:

The tender dossier is available from the following Internet address:

The tender dossier is also available from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them in writing to:

Mr Burak Çağatay Doğan, Acting Director, Ministry of Labour and Social Security (MoLSS), Directorate of European Union and Financial Assistance, Yıldızevler Mah. Turan Güneş Bul. 713. Sok No:4, 06550 Çankaya, Ankara, TURKEY. Tel. +90 312 440 99 02. Fax + 90 312 212 11 48. E-mail: Internet:

(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at

19.Deadline for submission of tenders:

Tenders must be received at the offices of Directorate of European Union and Financial Assistance before 22.1.2018 (12:00), local time.

Any tender received by the contracting authority after this deadline will not be considered.

20.Tender opening session:

22.1.2018 (14:00), local time at the Directorate of European Union and Financial Assistance in the Ministy of Labour and Social Security office at the address:

Yıldızevler Mahallesi Turan Güneş Bulvarı, 713. Sokak No: 4, Çankaya 06550, Ankara, TURKEY.

21.Language of the procedure:

All written communication for this tender procedure and contract must be in English.

22.Legal basis:

Regulation (EU) No 231/2014 of the European Parliament and of the Council of 11.3.2014 establishing an Instrument for Pre-Accession Assistance (IPA II) (OJ L 77, 15.3.2014, p. 11).

23.Additional information:

Not applicable.

Deadline Date2018-01-22
Publication Date2017-10-17
Procurement StatusActive
TypeOpen procedure
Contract TypeSupplies
Award CriteriaNot specified
OrganisationDirectorate of European Union and Financial Assistance (DEUFA) in the Ministry of Labour and Social Security (MoLSS) of the Republic of Turkey
Class Code30200000
Class DescriptionComputer equipment and supplies
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)

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