Changes1.Publication reference:

EuropeAid/139120/DH/SER/MULTI.

2.Procedure:

Restricted.

3.Programme title:

Annual action programme 2017 for the instrument contributing to stability and peace — conflict prevention, peace building and crisis preparedness component (Article 4).

4.Financing:

Budget line: BGUE-B2017-19.020200-C1-FPI.

5.Contracting authority:

European Union, represented by the European Commission on behalf of and for the account of the third countries who are beneficiaries of EU external aid, Brussels, BELGIUM.

Contract specification6.Nature of contract:

Fee-based.

7.Contract description:

The objective of the action is to facilitate EU support to third party engagement in inclusive peace mediation and dialogue processes at the international, regional or local level, including in both conflict prevention and resolution contexts, by inter alia providing technical assistance and training, and organising meetings and seminars to facilitate conditions conducive to such engagement.

The foreseen results of this action include:

a) more effective EU support to peace mediation and dialogue processes, by making expertise available, and setting up and maintaining deployment systems and logistical support capacity;

b) enhanced quality, inclusion and sustainability of those peace processes where the EU mobilises mediation support through this action;

c) enhanced exchange on peace mediation and dialogue processes between EU and relevant stakeholders involved in peace processes supported by the EU, including civil society, international and regional organisations, and conflict parties;

d) a strengthened role and profile of the EU as a peace mediator and peace process supporter at different levels in those processes where the EU decides to be engaged;

e) adherence to international good practice in EU mediation support delivered via this action — principles, methods and activities — including relevant elements of the women, peace and security agenda deriving from UN Security Council Resolution (UNSCR) 1325, and conflict sensitivity principles.

8.Number and titles of lots:

1 lot only.

9.Maximum budget:

3 500 000 EUR.

10.Scope for additional services:

The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to the estimated amount of approximately 3 500 000 EUR. Any extension of the contract would be subject to satisfactory performance by the contractor.

Conditions of participation11.Eligibility:

Participation is open to all natural persons who are nationals of, and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are effectively established in, a Member State of the European Union or in an eligible country or territory as defined under the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action (CIR) for the applicable instrument under which the contract is financed (see also heading 29 below). Participation is also open to international organisations.

12.Candidature:

All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.

A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.

The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

13.Number of applications:

No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded.

14.Shortlist alliances prohibited:

Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see ‘Practical Guide’ — PRAG 2.4.3). Shortlisted candidates may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusion:

As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.

16.Subcontracting:

Subcontracting is allowed.

17.Number of candidates to be shortlisted:

On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.

Provisional timetable18.Provisional date of invitation to tender:

December 2017.

19.Provisional commencement date of the contract:

May 2018.

20.Initial period of implementation of tasks:

May 2018–April 2021.

Selection and award criteria21.Selection criteria:

The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors:

1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:

Criteria for legal and natural persons:

1. the average annual turnover of the candidate must be 1 500 000 EUR;

2. current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In case of a consortium this criterion must be fulfilled by each member.

2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 5 (to be reflected under Section 3 of standard application form (PRAG Annex B3)) years from the submission deadline:

Criteria for legal and natural persons:

1. at least 10 staff currently work for the candidate in the fields related to this contract (as per the Section 7 Contract description);

2. at least 5 staff working for the candidate this year in the fields related to this contract (Idem.) are permanent.

3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 5 years from the submission deadline:

1. the candidate has demonstrated experience of working with a wide range of actors (e.g. government, international organisations, civil society, etc.) in the fields of peace mediation and dialogue or other relevant sectors related to this contract under at least 3 contracts;

2. the candidate has provided services (technical advice and assistance) and managed projects in the fields related to this contract (Idem.) under at least 3 contracts, each with the proportion of at least a total budget of 1 000 000 EUR (the portion carried out by the candidate), which were implemented at any moment during the reference period.

This means that the project the candidate refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period.

Candidates/tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment).

In case of projects still ongoing only the portion satisfactorily completed during the reference period although started earlier will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value. If a candidate/tenderer has implemented the project in a consortium, the percentage that the candidate/tenderer has successfully completed must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria relating to the pertinence of the experience have been used.

Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality — and must fulfil the same relevant selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.

If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are:

• the highest number of projects (criterion 21.3)1), and in case of equality on this criterion, then

• the highest value of projects (the portion carried out by the candidate) (criterion 21.3)2).

22.Award criteria:

Best price-quality ratio.

Application23.Deadline for receipt of applications:

23.11.2017 (16:00), Brussels Time.

Any application received by the contracting authority after this deadline will not be considered.

24.Application format and details to be provided:

Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=B

The application must be accompanied by a declaration of honour on exclusion and selection criteria using the template available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.

25.How applications may be submitted:

Applications must be submitted in English exclusively to the contracting authority in a sealed envelope:

• either by recorded delivery (official postal service) to:

European Commission, Service for Foreign Policy Instruments (FPI), EEAS, LOI 02/306, attention: Mr Christian Meunier — Head of Unit FPI 1, 1049 Brussels, BELGIUM.

In this case, the delivery record is proof of compliance with the time limit for receipt,

• or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to:

European Commission, Service for Foreign Policy Instruments (FPI), EEAS, LOI 02/306, attention: Mr Christian Meunier — Head of Unit FPI 1, avenue du Bourget 1, 1040 Evere, BELGIUM.

In this case, the acknowledgment of receipt is proof of compliance with the time limit for receipt.

The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.

Applications submitted by any other means will not be considered.

By submitting an application candidates agree to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application.

26.Alteration or withdrawal of applications:

Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.

Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.

27.Operational language:

All written communication for this tender procedure and contract must be in English.

28.Date of publication of prior information notice:

25.7.2017.

EuropeAid/139120/DH/SER/Multi.

29.Legal basis:

Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EU) No 230/2014 of the European Parliament and of the Council of 11.3.2014 establishing an instrument contributing to stability and peace.

30.Additional information:

Questions, clearly stating publication reference and contract title, can be sent to the following e-mail address: FPI-TENDER-139120@ec.europa.eu

The answers will be published on the EuropeAid website (https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome&nbPubliList=15&orderby=upd&orderbyad=Desc&searchtype=RS&aofr=139120).

Candidates are advised to make sure that the e-mail provided in the standard application form is checked regularly as e-mail will be the main mean of communication between the contracting authority and the applicant.

Deadline Date2017-11-23
Publication Date2017-10-20
CountryBelgium
Procurement StatusActive
TypeRestricted procedure
Contract TypeServices
Award CriteriaNot specified
OrganisationEuropean Union
TownBrussels
Class Code80500000
Class DescriptionTraining services
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)

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