Changes1.Publication reference

EuropeAid/139382/DH/SUP/ME

2.Procedure

Open

3.Programme title

IPA II, Annual Action Programme for Montenegro (2014)

4.Financing

Financing agreement

5.Contracting authority

The European Union, represented by the European Commission on behalf of and for the account of beneficiary country — Montenegro, Brussels, BELGIUM.

Contract specifications6.Description of the contract

The subject of this contract is the supply, delivery, unloading, installation, testing and training by the Contractor of the laboratory equipment for analysis of raw milk with the aim to enhance the capacities of the Montenegrin national milk laboratory to perform more accurate and extensive analysis and thus to meet the relevant national and EU standards related to the quality of the raw milk. The required equipment is as follows:

Item 1: Combined, automated instrument for FTIR analysis of chemically defined parameters and milk somatic cell count, with unified operability of units

Item 2: Equipment for automatic counting of the total number of bacteria in milk

7.Number and titles of lots

One lot only

Terms of participation8.Eligibility and rules of origin

Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping — consortium — of tenderers) which are effectively established in a Member State of the European Union or in a eligible country or territory as defined under the Regulation (EU) nº 236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable Instrument under which the contract is financed (see also Heading 22 below). Participation is also open to international organisations.

All supplies under this contract must originate in one or more of these countries.

9.Grounds for exclusion

Tenderers must submit a signed declaration, included in the Tender Form for a Supply Contract, to the effect that they are not in any of the situations listed in Point 2.3.3 of the Practical Guide.

10.Number of tenders

Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

11.Tender guarantee

Tenderers must provide a tender guarantee of 6 000,00 EUR when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer[s] upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.

12.Performance guarantee

The successful tenderer will be asked to provide a performance guarantee of 10% of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13.Information meeting and/or site visit

No information meeting is planned.

14.Tender validity

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the Contracting Authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see Para 8.2 of the instructions to tenderers).

15.Period of implementation of tasks

The period of the implementation of the tasks shall be 90 calendar days from the date stipulated in the commencement order.

Selection and award criteria16.Selection criteria

The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are subcontractors:

1) Economic and financial capacity of tenderer (based on i.a. Item 3 of the Tender Form for a Supply Contract). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed:

— the average annual turnover of the tenderer must exceed the financial offer of the tenderer,

— current ratio (current assets / current liabilities) in the last year for which accounts have been closed must be at least 1. In case of a consortium, this criterion must be fulfilled by each member.

2) Professional capacity of tenderer (based on i.a. Items 4 and 5 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last 5 years from submission deadline:

— Tenderer has a minimum of 3 staff employed on a permanent basis in fields related to this contract.

3) Technical capacity of tenderer (based on i.a. Items 5 and 6 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last 5 years from submission deadline:

— the tenderer has delivered laboratory equipment under at least 2 contracts with a budget of at least 300 000,00 EUR cumulatively, in the fields of veterinary and/or food safety which were implemented during the following period: 5 years from the submission deadline, i.e. 3.7.2013-3.7.2018.

This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.

Capacity-providing entities:

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender rely on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority.

With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.

With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.

17.Award criteria

Price

Tendering18.How to obtain the tender dossier

The tender dossier is available from the following Internet address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome and the Delegation's website at http://www.delmne.ec.europa.eu/code/navigate.php?Id=1626

The tender dossier is also available from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them in writing to delegationmontenegro-tender-clarifications@eeas.europa.eu (mentioning the publication reference shown in Item 1) at least 21 days before the deadline for submission of tenders given in Item 19. The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome and the Delegation's website at http://www.delmne.ec.europa.eu/code/navigate.php?Id=1626

19.Deadline for submission of tenders

10:00 CET on 3.7.2018 at the following address:

Delegation of the European Union to Montenegro, Finance, Contract and Audit section, Vuka Karadzica 12, 81000 Podgorica, Montenegro.

Any tender received by the Contracting Authority after this deadline will not be considered.

20.Tender opening session

11:00 CET on 3.7.2018 at the following address:

Delegation of the European Union to Montenegro, Finance, Contract and Audit section, Vuka Karadzica 12, 81000 Podgorica, Montenegro.

21.Language of the procedure

All written communications for this tender procedure and contract must be in English.

22.Legal basis(1)

Regulation (EU) nº 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EU) no 231/2014 of the European Parliament and of the Council of 11.3.2014 establishing an Instrument for Pre-accession Assistance (IPA Π), OJ L 77, 15.3.2014, p. 11.

(1) Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long / short term).

23.Additional information

None

Deadline Date2018-07-03
Publication Date2018-04-26
CountryBelgium
Procurement StatusActive
TypeOpen procedure
Contract TypeSupplies
Award CriteriaNot specified
OrganisationThe European Union
TownBrussels
Class Code39180000
Class DescriptionLaboratory furniture
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)