Changes1.Publication reference

EuropeAid/139890/IH/WKS/TR

2.Procedure

Open

3.Programme title

Multi-annual action programme for Turkey: environment and climate action.

4.Financing

IPA II Budget Item 22.02.03.02 of the General Budget of the EU and National Contribution.

5.Contracting Authority

General Directorate of European Union and Foreign Relations, Ministry of Environment and Urbanization, Ankara, TURKEY

Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey

Contract specifications6.Description of the contract

The contract will include 2 (two) lots;

The main works to be carried out are as follows:

Lot 1: Construction of Bandırma Wastewater Treatment Plant:

The Bandırma wastewater treatment plant will be an activated sludge plant with nutrient removal and stabilization of sludge generated in the activated sludge tanks (either aerobic or anaerobic stabilization). The Bandırma WWTP will be planned, designed, constructed and equipped for Stage 2. The design of the plant shall also be controlled regarding the requirements for Stage 1. The first stage of the treatment plant is planned to serve to 83.834 p.e. (daily average flow rate of 21,084 m3/day) for Stage 1 and serve to 94.815 p.e. (daily average flow rate of 24,533 m3/day) for Stage 2. The work will be implemented under FIDIC conditions of contract for plant and design-build (FIDIC Yellow book – First Edition 1999).

Lot 2: Construction of Bandırma Water and Wastewater Project:

The work will include complete engineering design and construction of water supply system network pipelines and wastewater collection system for Bandırma. The scope of work is summarized as construction and installation of 7,5 km water transmission line, construction and installation of 3 new water reservoirs (2-5,000 m3 and one 10,000 m3) and construction of one water pumping station, preparation of water supply system as-built plans; construction of 6,9 km of wastewater collector mains, construction and installation of 3 wastewater pumping stations and rehabilitation of a wastewater pumping station, construction of 28,8 km of sewer mains and associated structures. The work will be implemented under FIDIC Conditions of contract for construction for building and engineering works designed by the employer” (FIDIC Red Book – First Edition 1999).

7.Number and titles of lots

2 lots.

Lot 1: Construction of Bandırma Wastewater Treatment Plant;

Lot 2: Construction of Bandırma Water and Wastewater Project.

Terms of participation8.Eligibility and rules of origin

Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium — of tenderers) which are effectively established in a Member State of the European Union or in a eligible country or territory as defined under the Regulation (EU) No 236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable Instrument under which the contract is financed (see also heading 23 below). Participation is also open to international organisations. All supplies under this contract must originate in one or more of these countries. However, they may originate from any country when the amount of the supplies to be purchased is below 100 000 EUR per purchased.

Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries and of goods originating from third countries(1) will apply to candidates or tenderers from the United Kingdom, and to all candidates or tenderers proposing goods originating from the United Kingdom(1) depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of the contract award, candidates or tenderers from the United Kingdom, and candidates or tenderers proposing goods originating from the United Kingdom could be rejected from the procurement procedure.

(1) However, they may originate from any country when the amount of the supplies to be purchased is below 100 000 EUR.

9.Grounds for exclusion

Tenderers must submit a signed declaration, included in the tender form for a works contract, to the effect that they are not in any of the situations listed in Section 2.6.10.1 of the Practical Guide.

Tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.

10.Number of tenders

Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the works required in the tender dossier.

11.Tender security

Tenderers must provide a tender security of:

200 000 EUR for Lot 1: Construction of Bandırma Wastewater Treatment Plant and

250 000 EUR for Lot 2: Construction of Bandırma Water and Wastewater Project.

When submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer(s) upon signature of the contract by all parties.

12.Performance security

The successful tenderer will be asked to provide a performance security of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13.Information meeting and/or site visit

A mandatory information meeting and site visit will be held on 21.6.2019 at 10:00 a.m. at Balıkesir Su ve Kanalizasyon İdaresi, BASKİ (Balıkesir Water and Sewerage Directorate) Bandırma Branch Office and on the project site. Interested tenderers shall meet at BASKİ, Balıkesir/Turkey at the indicated date and time.

14.Tender validity

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the Contracting Authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period.

15.Period of implementation of tasks

For Lot 1: Construction of Bandırma Wastewater Treatment Plant

Time for completion of the works: 810 days from commencement date until the provisional acceptance.

Defects notification period: 730 days.

For Lot 2: Construction of Bandırma Water and Wastewater Project

Time for completion of the works: 730 days from commencement date until the provisional acceptance.

Defects notification period: 365 days.

Selection and award criteria16.Selection criteria

In order to be eligible for the award of the contract, tenderers must provide evidence that they meet the selection criteria.

If a tender is submitted by a consortium, unless specified, the selection criteria will be applied to the consortium as a whole.

1) General

The tenderer must be a registered firm or natural person capable of carrying out the specified Works;

2) Economic and financial capacity of candidate:

The tenderer must satisfy the minimum qualifications required below. In case the tenderer is a joint venture/consortium, the criteria will apply to the joint venture/consortium as a whole. In addition, leading member and the other member(s) of the joint venture/consortium must satisfy the minimum qualifications required in item 16.4 given below.

(a) annual turnover: (the amount of business done in a year, incomes generated from ongoing works and incomes generated from works undertaken shall be considered as part of the turnover) The joint venture/consortium as a whole must satisfy the minimum qualifications required below:

The average annual turnover of the tenderer in the last 3 financial years must be minimum.

5 500 000 EUR for Lot 1 and

7 000 000 EUR for Lot 2.

This must be proven by the audited balance sheets and income statements of the tenderer for the last 3 financial years which were audited by a Certified Public (Sworn) or chartered accountant or approved by tax office and any other document necessary to prove annual turnover values of the tenderer (e.g. Cover pages of the interim payment certificates, audited reports of the Certified Public (Sworn) or Chartered Accountant showing the incomes of the tenderer from each contract in each year, documents showing the share of the tenderer in JV, etc.) The yearly income of a company coming from a project undertaken as JVs shall also be added to the turnover calculated, in proportion to the share of the particular company in JV;

(b) financial resources:

The tenderer shall demonstrate, by a bank statement from his bank, that he has available or has access to liquid assets, lines of credit, or other financial means sufficient to meet the construction cash flow for the contract of not less than;

2 000 000 EUR for Lot 1; and

3 000 000 EUR for Lot 2.

The evidence shall clearly demonstrate that the financing is available for the concerned contract.

(c) financial position:

The tenderer should be in positive profit account for at least 2 of the last 3 financial years. The Audited financial statements (audited balance sheets and income tables or, if not required by the law of the tenderer’s country, other financial statements acceptable to the Contracting Authority) as well as the report of certified public (Sworn) or chartered accountant for the last 3 financial years shall be submitted and must demonstrate the soundness of the applicant’s financial position, showing long-term profitability.

The Contracting Authority reserves the right to carry out further inquiry on the tenderer’s financial standing as the evaluation committee may deem appropriate.

For purposes of converting another currency to Euro, the conversion rates, published in the Official Journal of European Communities shall be used, which can be found at:

http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/index_en.cfm

For calculating annual turnovers in Euro, the rates for June of each year shall be used.

3) Technical and professional capacity of candidate:

The tenderer must have completed construction works contracts in the nature as defined below as the prime contractor within the last 5 (five) years till to the tender submission deadline. (Final/performance or provisional acceptance/taking over certificates should clearly indicate the works completion dates attesting the fact that the works have been completed in the last 5 years; i.e. completion date shall be within 60 months prior to deadline for submission of tenders). The date of taking over/provisional acceptance will be deemed as completion date:

For Lot 1:

(i) regardless of the budget, the tenderers shall have completed construction of at least one WWTP with a minimum capacity of 20,000 m3/day average wastewater flow rate.

Rehabilitation and/or extension works shall not be accepted as similar works.

(ii) regardless of the budget, the tenderer shall have completed design and construction of an anaerobic wastewater sludge digester of any size. Rehabilitation and/or extension works shall not be accepted as similar works.

(iii) the tenderer shall have completed as designer, the process design of at least one wastewater treatment plant including nitrogen removal with a minimum capacity of 20 000 m3/day average wastewater flowrate. Designs for extension or rehabilitation of a wastewater treatment plant shall not be accepted;

(iv) the tenderer shall have completed at least one construction contract according to FIDIC conditions of contract.

For Lot 2:

(i) the tenderer shall have completed construction of at least one water supply and/or wastewater/stormwater collection network with a value of minimum 8 000 000 EUR or equivalent; or 2 water supply and/or wastewater/stormwater collection network each with a minimum value of 5 000 000 EUR or equivalent;

(ii) the tenderer shall have completed construction of at least one water reservoir with a minimum capacity of 5 000 m3. Rehabilitation and/or extension works shall not be accepted as similar works;

(iii) construction and completion of cumulative of at least 10 km wastewater pipeline having minimum diameter of 800 mm within a single contract;

(iv) the tenderer shall have completed at least one construction contract according to FIDIC conditions of contract.

Previous experience of the tenderer must be proved by original or notary certified copies of taking over (provisional acceptance) or performance (final acceptance) certificates, signed by the supervisors (the engineer)/Contracting Authority of the projects concerned. The completion date in the Taking over/provisional acceptance certificate will be taken into account for this criterion as completion date of the relevant works. Ongoing works of the tenderer will not be taken into consideration.

If all of the works specified above have been performed within the scope of a single contract, it must satisfy each criterion separately.

If a tenderer has implemented the project in a JV/Consortium, it should be clear from the documentary evidence (taking-over/performance certificates), the percentage of the tenderer has completed. Should the submitted documents not provide clear information on the percentage of the works, it will be clarified by further documents.

The Contracting Authority reserves the right to ask for originals of the respective certificates of provisional or final acceptance signed by the supervisors/project managers/Contracting Authority of the concerned projects. The Contracting Authority reserves the right to carry out further inquiry on the tenderer’s document as the Evaluation Committee may deem appropriate.

Regarding the calculation of the contract amounts for the completed works of the tenderers, the Euro equivalent of the contract amounts at the date of contract signature will be considered and will not be carried to the date of the evaluation as “net present values”. For purposes of converting another currency to Euro, the Conversion rates, published in the Official Journal of European Communities shall be used which can be found at:

http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/index_en.cfm

4) A Joint Venture/Consortium shall meet the following particular qualification criteria:

(i) the leading member shall meet not less than 50 % of the annual turnover criterion and financial resources criterion specified above in items 16.2 (a) and (b);

(ii) each member shall meet not less than 10 % of the annual turnover criterion and financial resources criterion specified above in items 16.2 (a) and (b);

(iii) each individual member shall satisfy the legal status criterion stipulated in item 16.1. The Joint Venture/consortium should be in positive profit account for at least 2 of the last 3 financial years collectively;

(iv) the joint venture/consortium must satisfy collectively the similar works experience, annual turnover and financial resources criteria stated above.

Capacity-providing entities:

An economic operator may, where appropriate and for a particular contract, rely on the capacity of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tenderer relies mostly on the capacity of other entities or when it relies on key criteria. If the tenderer relies on other entities, it must prove to the Contracting Authority that it will have at its disposal the resources necessary to perform the contract, for example by producing a commitment on the part of those entities to place resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator relying on them and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the tender should include a separate document providing data on this third entity for the relevant selection criterion. Proof of capacity must be furnished at the request of the Contracting Authority.

With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the works for which these capacities are required.

With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.

17.Award criteria

For Lot 1: The most economically advantageous tender is the technically compliant tender with the lowest comparable price;

For Lot 2: The most economically advantageous tender is the technically compliant tender with the lowest price.

Tendering18.How to obtain the tender dossier

The tender dossier is available from

Ministry of Environment and Urbanization,

General Directorate of European Union and Foreign Relations,

Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey

Upon payment of 100 EUR (One Hundred Euros), which excludes courier delivery. It is also available for inspection at the premises of the Contracting Authority, address as in point 5 above. Tenders must be submitted using the standard tender form included in the tender dossier, whose format and instructions must be strictly observed.

The tender dossier is also accessible at the following web sites;

The Contracting Authority website at http://www.ipa.gov.tr or website of DG International Cooperation and Development at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome without design documentation and drawings.

Interested tenderers, upon registering their company information and power of attorney of the person who receives the tender dossier and submitting a copy of the receipt for the payment of 100 EUR (One Hundred Euro) to the below-mentioned bank account, can receive the tender dossier including drawings and design documents, in electronic format (CD, USB memory stick or similar) from the Contracting Authority.

Bank Account for the payment for the Tender Dossier:

Bank Name: Türkiye Halk Bankası A.Ş.

Branch Name: Ankara Kurumsal Şube- TURKEY

IBAN No: TR59 0001 2009 4520 0058 0001 66

Explanatory Note: “Bandırma -EuropeAid/139890/IH/WKS/TR”

The Contracting Authority will send the tender dossier by courier if a company located outside Ankara wants to receive it and declares its interest in written form to the Contracting Authority, by considering enough time and also recommending the appropriate courier service for its specific geographical location. The Contracting Authority does not accept any responsibility for late delivery of the tender dossier by the courier service. Payment for the courier service will be done by the recipient. The payment for the tender dossier (100 EUR) will be provided to the bank account and the receipt for that amount will be submitted in the tenders as usual procedure for all interested companies.

Tenderers with questions regarding this tender should send them in writing by registered mail or courier to the Contracting Authority:

Mr. İsmail Raci Bayer (Director)

Ministry of Environment and Urbanization,

General Directorate of European Union and Foreign Relations,

Mustafa Kemal Mahallesi

Eskişehir Devlet Yolu 9 Km No 278

Çankaya, Ankara/Turkey

Fax: +90 312 474 0353

E-mail: abyd.ihale@csb.gov.tr

(mentioning the publication reference EuropeAid/139890/IH/WKS/TR) at least 21 days before the deadline for submission of tenders given in item 19.

The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier will be published at the latest 11 days before the submission deadline on the website of DG International Cooperation and Development at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome. and on the website of the Contracting Authority’s at: http://www.ipa.gov.tr

19.Deadline for submission of tenders

The tenderer's attention is drawn to the fact that there are 2 different systems for sending tenders: one is by post or private mail service, the other is by hand delivery. In the first case, the tender must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip(2), but in the second case it is the acknowledgment of receipt given at the time of the delivery of the tender which will serve as proof.

All tenders must be received at the address of the Contracting Authority i.e.:

Mr. İsmail Raci Bayer (Director)

Ministry of Environment and Urbanization,

General Directorate of European Union and Foreign Relations,

Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey

16:00 (Local Time -Turkey) on 20.8.2019

(Opening hours of the Contracting Authority’s office: 9:30 a.m. till 5:30 p.m.)

Any tender submitted to the Contracting Authority after this deadline will not be considered.

The Contracting Authority may, for reasons of administrative efficiency, reject any tender submitted on time to the postal service but received, for any reason beyond the Contracting Authority's control, after the effective date of approval of the evaluation report, if accepting tenders that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.

How tenders may be submitted.

Tenders must be submitted in English exclusively to the Contracting Authority in a sealed envelope:

— either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip, to:

Mr. İsmail Raci Bayer (Director)

Ministry of Environment and Urbanization,

General Directorate of European Union and Foreign Relations,

Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey

— or hand delivered by the participant in person or by an agent directly to the premises of the Contracting Authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:

Mr. İsmail Raci Bayer (Director)

Ministry of Environment and Urbanization,

General Directorate of European Union and Foreign Relations,

Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey

The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the tender and must always be mentioned in all subsequent correspondence with the Contracting Authority.

Tenders submitted by any other means will not be considered.

By submitting a tender, tenderers accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the Contracting Authority sends it to the electronic address referred to in the tender.

(2) It is recommended to use registered mail in case the postmark would not be readable.

20.Tender opening session

16:30 (Local Time — Turkey) on 20.8.2019 at the General Directorate of EU and Foreign Relations’ premises at the address:

Ministry of Environment and Urbanization,

General Directorate of European Union and Foreign Relations,

Mustafa Kemal Mahallesi Eskişehir Devlet Yolu 9 Km No 278 Çankaya-Ankara/Turkey

21.Language of the procedure

All written communications for this tender procedure and contract must be in English.

22.Repetition of similar works

Subsequent to the initial contract resulting from the current tender procedure, new works consisting in the repetition of similar works,

Up to the estimated amount of 2 000 000 EUR for Lot 1,

Up to the estimated amount of 2 000 000 EUR for Lot 2,

May be entrusted to the initial contractor by negotiated procedure without prior publication of a contract notice, provided the new works are in conformity with the same basic project.

23.Legal basis

Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and Regulation (EC) No 231/2014 of the European Parliament and the Council of 11.3.2014 establishing an instrument for pre-accession assistance (IPA II) (OJ L 77/11, 11.3.2014, P. 11).

Deadline Date2019-08-20
Publication Date2019-05-20
CountryTurkey
Procurement StatusActive
TypeOpen procedure
Contract TypeWorks
Award CriteriaLowest price
OrganisationGeneral Directorate of European Union and Foreign Relations, Ministry of Environment and Urbanization
TownAnkara
Class Code41110000
Class DescriptionDrinking water
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)