ChangesSection I: Contracting authorityI.1)Name, addresses and contact point(s)

European Parliament, Rue Wiertz, Brussels, 1047, BELGIUM (BE)

Contact point(s)

For the attention of:

Directorate-General for Internal Policies of the Union, Directorate A

E-mail: ipol.ai-expertise@europarl.europa.eu

Internet address(es):

General address of the contracting authority (URL): http://www.europarl.europa.eu/tenders/invitations.htm#tender_multi

Electronic access to information (URL): http://www.europarl.europa.eu/tenders/invitations.htm#tender_multi

Electronic submission of applications (URL): ipol.ai-expertise@europarl.europa.eu

Further information can be obtained from:

— the above mentioned contact point(s).

Specifications and additional documents can be obtained from:

— the above mentioned contact point(s).

Applications must be sent to:

— the above mentioned contact point(s).

I.2)Type of the contracting authority

European institution/agency or international organisation.

I.3)Main activity

Other: European Parliament.

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the call for expressions of interestII.1)Title attributed to the call for expressions of interest:

Call for expression of interest to compile a list of scientific/academic experts to assist the European Parliament's Artificial Intelligence Observatory (EPAIO).

II.2)Type of contract and location of works, place of delivery or of performance

Services

Service category No:

8 Research and development services:

Main site or location of works, place of delivery or of performance: Brussels, Belgium. If requested by the European Parliament, the contractor shall give an oral presentation of the requested expertise in Brussels (BE) or Strasbourg (FR).

NUTS code: BE

NUTS code: FR.

II.3)Description of the field or fields covered by the call for expressions of interest

The observatory will cover the following domains:

— scientific and technological advances in Al and their feasibility,

— application and prospects for Al technologies in the politics, governance and the economy,

— current and future impacts on society.

The Al observatory should perform the following activities:

— regular forecasting, policy analysis, monitoring and scrutiny in the various fields of expertise,

— research and expertise contribution through a website of the Al observatory,

— organise annual or biannual conferences.

II.4)Information about lots

This call for expressions of interest is divided into lots: no

II.5)Information about subcontracting

The subcontracting is accepted: no

II.6)Common procurement vocabulary (CPV)

Main object: 73000000-2

Section III: Legal, economic, financial and technical informationIII.1)Legal form to be taken by the grouping of suppliers, contractors or service providers to whom a contract might be awarded:

Natural persons exclusively.

III.2)Economic and financial standing:

See point 4 of Annex I ‘Application Form’ of the call for expression of interest.

III.3)Technical competence:

See point IV.3) below.

III.4)Professional competence:

See point IV.3) below.

Section IV: ProcedureIV.1)Type of procedure

Call for expression of interest for ‘Remunerated external experts’.

IV.2)Grounds for exclusion

Applicants shall be excluded from participating in a contract if:

(a) they are bankrupt, being wound up or have suspended business activities, their affairs are being administered by the court, they have entered into an arrangement with creditors or similar measures or are the subject of any proceedings of that nature, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

(b) they have been convicted of an offence concerning their professional conduct by a judgment which is not open to appeal;

(c) they have been guilty of grave professional misconduct;

(d) they have not fulfilled obligations relating to the payment of social security contributions or taxes;

(e) they are guilty of serious misrepresentation in supplying the information required by the authorising department;

(f) other: See Article 136 Financial Regulation 2018/1046.

IV.3)Selection criteria:

Experts shall be selected for the list on the basis of their professional and technical ability to carry out the tasks described in this document. In order to be placed on the list of experts by the European Parliament, the applicant shall:

— have a sound scientific/academic background with proven experience in research. He/she must have at least 6 years of professional experience in scientific/academic research, including at least 4 years clearly related to research in the field of relevant AI policy as specified in Point II.3,

— doctoral students and postdocs working in the field who have less than 6 years of professional experience may apply, provided that:

I. They are enrolled in a structured full-time doctoral programme of at least 3 years (minimum requirement: second year of doctoral studies) or are pursuing a remunerated full-time postdoctoral project;

II. Their doctoral thesis/postdoctoral research project explicitly deals with one of the areas specified in Point II.3. and has a relevant focus;

III. They are able to present a minimum of 2 academic reference letters, at least one of which must be provided by a tenured/full professor.

— have a publishing record in the specialised field, inter alia publications in peer-reviewed scientific journals and/or monographs accepted for publication after a similar review process. These documents must have been published no earlier than 5 years prior to the date of application, and must be in research areas and on issues relevant to this call. Doctoral and postdoctoral students may be exempted from the requirement regarding peer-reviewed publications if they have pertinent academic teaching experience (minimum 2 academic terms with one course taught per term),

— have achieved scientific/academic distinction, clearly relating to research in the fields relevant to this call for expression of interest (manifest, e.g., in membership of research networks or think-tanks, awards, participation in research projects, etc.),

— have a very good command of English,

— have the economic and financial capacity to provide the services set out in this document (cf. the declaration in point 4 of the application form).

IV.4)Administrative information

IV.4.1) File reference number:

Call for Expression of Interest IP/A/ALL/CEI/2019-050

IV.4.2) Period of validity of the list resulting from this call for expressions of interests:

Expiry date of the list resulting from the call for expressions of interest:

Date: 30.6.2024

IV.4.3) Time-limit for the submission of applications:

Date: 30.3.2024

IV.4.4) Language(s) in which applications may be submitted:

Official EU language(s): English.

Section VI: Complementary information.VI.1)Presentation and submission of applications:

Applicants must provide evidence of their ability, skills, experience and competence to perform the work by means of:

— a cover letter of no more than one page (max. 500 words), in which the applicant is asked to elaborate on his/her personal incentive(s) for applying, and to clearly indicate in which of the main fields mentioned in Point II.3. he/she would consider himself/herself able to provide the requested forms of expertise (multiple entries possible);

— a full curriculum vitae specifying knowledge of languages, academic qualifications and background, as well as expertise and experience relevant to this call for expression of interest. The curriculum vitae should follow the basic structure of the Europass template, and should be set out as follows:

1) Personal information;

2) Work experience (in the scientific/academic field);

3) Education and training;

4) Level(s) of (foreign) language competence;

5) Personal skills and competences (with scientific/academic relevance);

6) Additional information pertinent to this call for expression of interest (ongoing or planned research projects, awards received, etc.):

— a full record of their publications (starting with the most recent) on research subjects relevant to this call for expression of interest, in particular contributions to peer-reviewed journals and monographs accepted for publication after a similar review process by the publishing house in question. The applicant is also asked to name the 5 publications he/she deems most important, should the publication records contain more than 5 entries,

— a list of remunerated projects/services carried out in the past 5 years which are relevant to this call for expression of interest (if any), clearly indicating the recipients and their contact details, sums involved, dates and place of work,

— a description of the expert's scientific/academic network in connection with his/her research, for example in the form of a list of conference presentations, consultancy projects, collaborations, membership of research networks, think tanks or advisory groups, etc.,

— doctoral and postdoctoral students working in the field who have less than 6 years of proven professional experience must also provide the following:

—— attestation proving their enrolment in a structured full-time doctoral programme of at least 3 years (minimum requirement: second year of doctoral studies) or their pursuit of a remunerated full-time postdoctoral project,

—— an outline (max. 1 000 words) of their doctoral thesis or postdoctoral research project, which must explicitly deal with one of the areas specified in Point II.3. and have a relevant focus,

—— at least 2 academic reference letters, at least one of which must be provided by a tenured/full professor.

VI.2)Additional information:

Applicants should note that providing all the required documents per se does not give them any legal entitlement to be placed on the list of experts. The evaluation of applications and the ultimate decision on their acceptance lies exclusively with the European Parliament.

Deadline Date2024-03-30
Publication Date2019-08-20
CountryBelgium
Procurement StatusActive
TypeNot specified
Contract TypeServices
Award CriteriaNot specified
OrganisationEuropean Parliament
TownBrussels
Class Code71356200
Class DescriptionTechnical assistance services
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)

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