The above-named Authorities (the Authorities) are seeking civil engineering and building engineering contractors to design and build a building and associated civils infrastructure necessary for a new materials recycling facility in Coventry capable of processing between approximately 150 000-175 000 tonnes of recyclable materials p/a (MRF).

The Authorities will incorporate a special purpose vehicle (AssetCo) which will own the MRF and enter into the contract(s) to develop the MRF with the preferred bidder(s). Each Authority will be a shareholder of AssetCo and enter into a supply contract with AssetCo to supply recyclable materials to the MRF for at least 20 years.

The Authorities reserve the right to invite other local authorities to participate in the project as a shareholder of AssetCo and to supply additional recyclable materials to the MRF and to invite commercial third party waste providers to commit to supply recyclable materials to the MRF.

Extended TitleSherbourne Resource Park Delivery Project — Civils Work for a New Material Recycling Facility
Extended Description

The Authorities are seeking civil engineering and building engineering contractors to design and build a building and associated civils infrastructure necessary for a new materials recycling facility which is capable of processing between c.150 000 and up to 175 000 tonnes of recyclable materials per annum (MRF). The civils contractor will also be responsible for the procurement and installation of PV panels on the roof of the MRF (Civils Works Package).

The site for the MRF is located on London Road in Coventry and is owned by Coventry City Council (CCC). The Authorities submitted a planning application for the MRF in February 2020 which can be accessed via CCC's planning portal (ref: FMES/2020/0427). The Authorities anticipate the outcome of the planning application in June 2020.

The Authorities are currently considering the benefits of including additional storage space on the site for further flexibility and contingency in relation to both inputs and outputs. If progressed, this would form a separate basic rooved structure and it is intended this would form part of the civils works package.

The Authorities published a PIN for the delivery of the MRF in 2019 and subsequently held a bidders day to outline the Authorities' proposals. This demonstrated genuine value and market interest in:

(a) a separately procured civils contract (Lot A) and a separately procured process contract (Lot B) for the MRF with operation and maintenance services being self-delivered by AssetCo (Separately Procured Solution); and

(b) a complete design, build and operate solution incorporating the civils works, process works and operation and maintenance services for a period of 5 years (with the option to extend by up to 3 years) (Lot D) (DBO Solution).

The delivery of the MRF was therefore split into three Lots:

Lot A (civils works package),

Lot B (process works package), and

Lot D (design, build, operate and maintain package).

In order to compare a separately procured solution and a DBO solution, the Authorities have compiled an operational model for AssetCo to operate and maintain the MRF for a period of 5 years (Lot C). Bidders should refer to the procurement pack for further detail on the Lot structure and ‘Lot C’ AssetCo's operational model, including the basis of the Lot C operational model which is described at section 5.7 of the procurement pack.

As each option is capable of delivering the Authorities' objectives for a regional MRF, the procurement process will be used to test and determine the most economically advantageous option for the Authorities.

The Authorities are currently partaking in a procurement process for Lot B and Lot D and commenced dialogue with bidders in March 2020. Following market feedback, the Authorities decided to separately procure Lot A at a later stage.

This procurement process is for the civil works package for the MRF (Lot A). The civils works package, as described above, must accommodate the process equipment to be procured for the MRF under Lot B and the associated recyclable materials reception, handling and storage requirements. The Lot A contract will be based on an amended model form NEC3 engineering and construction contract (Option A).

All bidders expressing an interest in response to this contract notice will be invited to complete a standard selection questionnaire by 30 June 2020. The response to the SSQs will be used to create a shortlist of up to three (3) bidders in accordance with the SSQ. The shortlisted bidders will proceed to the call for final tender stage which comprises an element of dialogue with the Authorities to formulate the Lot A solution and ensure alignment with the Lot B solutions. The Authorities anticipate calling for final tenders from Lots A, B and D in October and appointing a preferred bidder by December 2020. The planned works commencement date based on such timetable is Spring 2021.

Deadline Date2020-06-30
Publication Date2020-05-05
CountryUnited Kingdom
Procurement StatusActive
TypeCompetitive dialogue
Contract TypeWorks
Award CriteriaThe most economic tender
Value16000000.00
OrganisationCoventry City Council
Attention OfRob Amor
AddressEarl Street
TownCoventry
Postal CodeCV1 2GN
Class Code45213270
Class DescriptionConstruction works for recycling station
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)

Version of 2020-04-07

Construction works for recycling station

The above named Authorities (the Authorities) are seeking civil engineering and building engineering contractors to design and build a building and associated civils infrastructure necessary for a new materials recycling facility in Coventry capable of processing between approximately 120 000-175 000 tonnes of recyclable materials p/a (MRF).

The Authorities will incorporate a company (AssetCo) which will own the MRF and enter into the contract(s) to develop the MRF with the preferred bidder(s). Each Authority will be a shareholder of AssetCo and enter into a supply contract with AssetCo to supply recyclable materials for at least 20 years.

The Authorities intend to issue a Contract Notice at the end of April to civil contractors who could design and build the MRF building. In light of the COVID-19 pandemic, the Authorities are seeking confirmation from the market as to their ability to mobilise and commit the necessary resources to partake in such procurement process via this PIN.

Extended TitleSherbourne Resource Park Delivery Project - Civils Work for a New Material Recycling Facility
Extended Description

The Authorities are seeking civil engineering and building engineering contractors to design and build a building and associated civils infrastructure necessary for a new materials recycling facility in Coventry which is capable of processing between c.120 000 and up to 175 000 tonnes of recyclable materials per annum. The civils contractor will also be responsible for installing PV panels on the roof of the MRF building (Civils Works Package). The Authorities are currently considering the benefits of including additional storage space on the site for further flexibility and contingency in relation to both inputs and outputs. If progressed, this would form a separate basic rooved structure and it is intended this would form part of the civils works.

The site for the MRF is located on London Road in Coventry and is owned by Coventry City Council. The Authorities have submitted a planning application for the MRF which can be accessed via Coventry Council's planning portal (ref: FMES/2020/0427).

The Authorities published a PIN for the MRF in early 2019 and subsequently held a Bidders Day to outline the Authorities' proposals for the MRF. This demonstrated genuine value and market interest in (a) a separately procured civils contract (Lot A) and separately procured process contract (Lot B) for the MRF with operation and maintenance services being self-delivered by AssetCo (Separately Procured Solution), and (b) a complete design, build and operate solution incorporating the civils works, process works and operation and maintenance services for a period of 5 years (with the option, by mutual agreement, to extend by up to 3 years) (Lot D) (DBO Solution).

In order to compare a Separately Procured Solution and a DBO Solution, the Authorities have compiled an operational model for AssetCo to operate and maintain the MRF for a period of 5 years (Lot C). The basis of such model is described in the procurement documentation to be issued alongside the Contract Notice. The procurement process will be used to determine the most economically advantageous option for the Authorities (Separately Procured Solution vs DBO Solution).

The Authorities are currently partaking in a procurement process for Lot B and Lot D and commenced dialogue in March 2020. Following market feedback, the Authorities decided to separately procure Lot A slightly later than Lots B and D. This is hoped to increase market interest by reducing the lead time prior to commencement of construction and reflects the more straightforward nature of Lot A.

This procurement will be a competitive dialogue process for the Civil Works Package for the MRF (Lot A). The MRF building will need to accommodate the process equipment to be procured under Lot B and the associated recyclable materials reception, handling and storage requirements. The Lot A contract will be based on an amended model form NEC3 engineering and construction contract (Option A).

The Authorities intend to issue a Contract Notice at the end of April. All Bidders expressing an interest in response will be invited to complete an SSQ by end of June. Responses to the SSQs will be used to create a shortlist of up to 3 Bidders. The shortlisted Bidders will proceed to a single CFT stage which comprises a relatively short period of dialogue with the Authorities to formulate the Lot A solution and ensure alignment with the Lot B Bidders' solutions. The Authorities anticipate calling for Final Tenders from all Lots at the end of October and appointing a Preferred Bidder by December 2020. The Planned Works Commencement Date based on such timetable is Spring 2021.

In light of COVID-19, the Authorities are seeking confirmation from the market of willingness and ability to mobilise and commit sufficient resources to partake in this procurement process in accordance with the stated timeline. To assist the Authorities, potential bidders are asked to confirm their intention to bid for the MRF via the Portal by 24 April 2020.

Publication Date2020-04-07
CountryUnited Kingdom
Procurement StatusFuture
TypeNot applicable
Contract TypeWorks
Award CriteriaNot applicable
Value16000000.00
OrganisationCoventry City Council
Attention OfRob Amor
AddressEarl Street
TownCoventry
Postal CodeCV1 2GN
Class Code45213270
Class DescriptionConstruction works for recycling station
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)

Related Procurements

Radian are seeking to put into place a works contractors framework agreement to undertake construction works on the development programme on sites throughout the South of England. We are looking...
View more
This Framework is being set up to secure the employers’ access to experienced roofing providers able to offer responsive roofing repairs works. All the works will be carried out to...
View more
The London Legacy Development Corporation (LLDC) is issuing this PIN in order to invite building architectural metalwork contractors to an industry presentation for the architectural metalwork works for the new...
View more