Changes1.Reference code

(GTC/CS/QCBS-05)

2.Procedure

The procurement process adopted by the contracting authority for the purpose of this contract is an international competitive bidding with pre-qualification, also referred to as the restricted tender procedure as defined by the EIB’s Guide to Procurement (September 2018). The procedure will be conducted as per the national procurement legislation on State Procurement, aligned with the EIB Guide to Procurement version 2018. This procedure comprises two separate stages:

Stage 1: of this process is the pre-qualification process, which is designed to identify eligible and suitable candidates for this contract.

Stage 2: will be a formal tender process involving only the shortlisted candidates identified and selected as eligible and suitable as a result of the pre-qualification.

In detail, during the first stage, any candidate may submit a request to participate in the tendering process. Once the applications are received, the ones submitted on time will be evaluated according to the exclusion, selection and shortlisting criteria established in the present notice. The shortlisting of applicants will be conducted on a non-discriminatory basis, following the application of objective criteria, as explained in the sections below. Subsequently, the contracting authority will then send requests for proposals (RFP) to the shortlisted applicants. All proposals subsequently received (that are compliant i.e. submitted in accordance with the tendering instructions) will be evaluated in accordance with the evaluation (award) criteria as set out in the present notice and in the RFP document.

A candidate with the most economically advantageous proposal (80 % quality and 20 % price) will be awarded the contract.

3.Programme

Georgia Transport Connectivity II (GTC II) is expected to be implemented between 2019 and 2023. It will be a complimentary platform to continue supporting Georgia in reaching its international connectivity and local mobility objectives.

4.Financing

The Government of Georgia has requested financing from the EIB for the new construction of the section from Algeti to Araflo (Lot-3) being approximately 13.0 km long and Araflo to Sadakhlo at the Armenian border (LOT-4) being approximately 16.3 km long under the GTC II Framework Loan.

5.Contracting Authority

Roads Department of the Ministry of Regional Development and Infrastructure of Georgia Attn: Levan Kupatashvili – Deputy Chairman Address: Kazbegi ave. 12 0160, Tbilisi, GEORGIA Email: info@georoad.ge

Cc: n.papunidi@gmail.com; vakhtang.razmadze@georoad.ge; ana.gogs@gmail.com

6.Project Description

The Government of Georgia has requested financing from the EIB for the new construction of the section from Algeti to Araflo (LOT-3) being approximately 13.0 km long and Araflo to Sadakhlo at the Armenian border (LOT-4) being approximately 16.3 km long. The section starts at the Algeti interchange from which branches the section to Sadakhlo at the Armenian border, lots 3 and 4.

The road will be four lane grade separated motorway designed according to TEM standards. The road configuration is constructed with the rigid pavement width of 22~ 25 m average with hard shoulder. The road drainage system is provided in the middle of the road section. The motorway is 4 x 3.75 m width with hard shoulder of 2.5 m wide. The lighting system is designed on the median.

The design speed is 120 km/ph. 4 m wide median with New Jersey Barriers is planned for the entire stretch of the project. Asphalt concrete pavement is used on bridges, overpasses, and access road connections. Lots 3 and 4 have two bridges each and also two grade separated intersections each.

Contract Specification7.Nature of contract

Time-based

8.Scope of Contract

The contracting authority wishes to engage a consultant (the ‘Consultant‘) to perform the role of construction supervisor and engineer in accordance with FIDIC conditions of contract (the ‘Assignment’). Construction works will include the section from Algeti to Araflo (LOT-3) being approximately 13.0 km long and Araflo to Sadakhlo at the Armenian border (lot-4) being approximately 16.3 km long, as described in Item 6 above. It is envisaged that all construction contracts will be based in FIDIC MDB Harmonized conditions of contract.

The overall objectives of the Assignment are to:

— undertake a design review prior to instructing the contractor to commence the works,

— ensure that the works are implemented on time, according to specifications and within the budget from the works contracts, the Georgian legislative system and regulations and as agreed with the financing authorities; and

— Act as the Engineer under the FIDIC works contracts (FIDIC MDB Harmonized edition 2010).

9.Number and titles of lots

Not applicable.

10.Maximum budget

EUR 3 200 000 Net of taxes

11.Scope for additional services

Not applicable

Conditions of Participation12.Eligibility

Participation is open to firms originating from all countries of the world in accordance with the EIB Guide to Procurement https://www.eib.org/en/infocentre/publications/all/guide-toprocurement.htm

13.Candidature

All eligible legal persons (as per item 12 above) or groupings of such persons (consortia) may apply. A consortium may be a permanent, legally-established grouping, or a grouping which has been constituted informally for a specific tender procedure. Maximum number of allowable consortium members is 3. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority.

15.Shortlist alliances prohibited

Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure. Short-listed candidates may not form alliances or subcontract to each other for the contract in question.

16.Grounds for exclusion

As part of the application form, candidates must submit a signed declaration, included in the standard application form (see item 24 below), to the effect that they are not in any of the exclusion situations listed therein.

The Grounds for Exclusion are:

Conflict of interest (please refer to EIB's definition on conflict of interest as per section 1.5 of EIB GtP);

Prohibited conduct (please refer to EIB Anti-Fraud Policy and EIB Exclusion Policy and EIB's definition of prohibited conduct as per the Covenant of Integrity)

https://www.eib.org/en/publications/anti-fraud-policy

https://www.eib.org/en/about/accountability/anti-fraud/exclusion/index.htm

EU sanctions - Pursuant to its Sanctions Policy, the Bank shall not provide finance, directly or indirectly, to or for the benefit of an individual or entity that is subject to financial sanctions imposed by the EU, either autonomously or pursuant to the financial sanctions decided by the United Nations Security Council on the basis of article 41 of the UN Charter.

17.Maximum value of sub-contracting

N/a

18.Number of candidates to be short-listed

On the basis of the applications received, after undertaking the detailed evaluation as per item 19 below, 8 candidates will be invited to submit detailed tenders for this contract.

Shortlist Selection Criteria19.Selection criteria

1) Economic and financial capacity of candidate (based on item 3 of the application form). In case of applicant being a public body, equivalent information should be provided.

(a) The annual turnover of the candidate should be of at least EUR 1 600 000 for each of the last 3 years (2016, 2017 and 2018 for which accounts have been closed.

Note to candidates: In the application form, please make sure to include the actual year for which the data is provided:

— single entity: must meet requirement,

— all partners combined: must meet requirement,

— each partner: must meet at least 25 % of the required annual turnover (i.e. EUR 400 000) for each of the last 3 years,

— one partner: must meet at least 50 % of the required annual turnover (i.e. EUR 800 000) for each of the last 3 years.

2) Professional capacity of candidate (based on items 4 and 5 of the application form)

(a) The number of the permanent staff of the candidate (individual company or each member of consortium) currently working in fields related to this contract (as they are described in item 6 – ‘Project Description’ above), should be at least 30 for each of the last 3 years (2016, 2017 and 2018). Note to candidates: In the application form, please make sure to include the actual year for which the data is provided:

— single entity: must meet requirement,

— all partners combined: must meet requirement,

— each partner: must meet at least 50 % of the required number of permanent staff working in the fields related to this contract (i.e. 15) for each of the last 3 years,

— one partner: N/a

(b) For each of the last 3 years (2016, 2017 and 2018), at least 50 % of the overall number of staff of the candidate (individual company or each member of consortium) is permanent. Note to candidates: In the application form, please make sure to include the actual year for which the data is provided.

3) Technical capacity of candidate (based on items 5 and 6 of the application form) legal persons:

(a) General experience: the candidate shall show that its general experience in implementation of assignments in the supervision of road construction sector is not less than 10 years:

— single entity: must meet requirement,

— all partners combined: must meet requirement,

— each partner: must meet at least 50 % (must have a general experience in implementation of assignments in the supervision of road construction sector not less than 5 years),

— one Partner: must meet requirement.

(b) Specific experience: The candidate has successfully carried out from 1 January 2013 up to the deadline for the receipt of applications indicated under item 23 below, at least 2 projects, each of a minimum value of EUR 2 560 000 equivalent, related to the supervision of large-scale highway/motorway/expressway construction works (supervision of rehabilitation projects shall not be considered). The submitted referenced should be either fully completed (the final payments done) or the taking-over certificates issued:

— single entity: must meet requirement,

— all partners combined: must meet requirement(1),

— each partner: must meet at least 25 % of the requirement (At least 2 projects, each of a minimum value of 25 % of EUR 2 560 000 (i.e. EUR 640 000) equivalent.),

— one Partner: N/a.

(c) Specific experience: the candidate has successfully carried out from 1 January 2013 up to the deadline for the receipt of applications indicated under item 23 below, at least 1 projects for supervision of large-scale highway/motorway/expressway construction works with a minimum construction value of EUR 65 000 000. The submitted referenced should be either fully completed (the final payments done) or the taking-over certificates issued:

— single entity: must meet requirement,

— all partners combined: must meet requirement,

— each partner: N/A,

— one partner: must meet requirement.

Note to candidates: the number of references, either in case of a JV or a single entity, to be provided must not exceed 15 for the entire application.

If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be reexamined to identify the eight best applications for the tender procedure. The only factors which will be taken into consideration during this re-examination are, in order of precedence:

1) The number of projects brought as reference which comply with the requirements of criterion 3(b) above.

2) The cumulated value of projects brought as reference which comply with the requirements of criterion 3(b) above.

(1) In the case of JV, the value of contracts completed by its members shall not be aggregated to determine whether the requirement of the minimum value of a single contract has been met. Instead, each contract performed by each member contributing to meeting the requirement shall satisfy the minimum value of a single contract as required for single entity. In determining whether the JV meets the requirement of total number of contracts, only the number of contracts completed by all members each of value equal or more than the minimum value required shall be aggregated.

Provisional Timetable20.Provisional date of Request for Proposals

September 2020

21.Provisional commencement date of the contract

January 2021

22.Initial period of implementation of tasks and possible extension of the contract

The initial period of execution of the contract shall be 50 months consisting of 2 months for design review, 24 months for construction supervision and 24 months for supervision during Defects Notification Period (DNP). This period may be extended, with the prior approval of the contracting authority.

Application23.Deadline for receipt of applications

The applications must be received by the contracting authority no later than 4 pm. local Georgian time on 6 July 2020. The applications shall be opened by the contracting authority no later than 4.15 pm local Georgian time on 6 July 2020. Any application received after this deadline will not be considered.

24.Application format and details to be provided

Interested candidates shall apply to the contracting authority (indicated in item 5 above) with an official letter requesting the provision of an Application Form (whose format and instructions must be strictly observed). At the same time, the candidates shall include in the letter their contact details (name of a contact person, email and a phone number, as a minimum) that will be used by the contracting authority during the distribution of clarifications, if any.

In addition to the application form, the candidates shall provide the dated and duly signed and sealed EIB Covenant of Integrity (CoI). In case of a JV/consortium, the CoI shall be provided by each member separately.

Any additional documentation (brochure, letter, etc) sent with an application will not be taken into consideration.

25.How applications and/or requests for clarification may be submitted

Applications and/or requests for clarification must be submitted in English exclusively to the contracting authority:

• either by recorded delivery (official postal service) to:

Roads Department of the Ministry of Regional Development and Infrastructure of Georgia Mr. Levan Kupatashvili, Deputy Chairman Address Kazbegi ave. 12, 0160, Tbilisi, Georgia;

• or hand delivered (including courier services) to:

Roads Department of the Ministry of Regional Development and Infrastructure of Georgia Mr. Levan Kupatashvili, Deputy Chairman Address Kazbegi ave. 12, 0160, Tbilisi, Georgia;

• or electronic submission to:

Roads Department of the Ministry of Regional Development and Infrastructure of Georgia Attn: Levan Kupatashvili – Deputy Chairman Email: info@georoad.ge

Cc: n.papunidi@gmail.com; vakhtang.razmadze@georoad.ge; ana.gogs@gmail.com

The contract title and the Reference code (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.

26.Operational language

All written communications for this tender procedure and contract must be in English.

27.Additional information

Opening of the applications

The contracting authority shall open the applications immediately after the deadline for their submission indicated in item 23.

Notification

The contracting authority shall notify those candidates in writing, whose Applications were considered non responsive to the REOI, including a short summary of the relevant reasons for that decision.

Also, the contracting authority shall simultaneously notify those candidates in writing, whose Applications were considered responsive to the REOI, including invitation to proceed with the next step of procurement, namely request for submission of proposals.

28.Procurement-Related Complaints and Remedy Mechanism

Candidates should alert the contracting authority in writing, with a copy to the European Investment Bank to procurementcomplaints@eib.org, in case they should consider that certain clauses or provisions of the REOI might limit international competition or introduce an unfair advantage to some candidates.

If a consultant wishes to make a procurement-related complaint related to the evaluation decision made by the client, the consultant shall submit its complaint following these procedures, in writing (Georgian as well as English languages) to:

For the attention: Ms. Maia Tskitishvili, Title or position: Minister,

Entity: Ministry of Regional Development and Infrastructure of Georgia (MRDI) Address: 12 Kazbegi ave., 0160 Tbilisi, Georgia

The Complaint shall be in writing in Georgian Language accompanied by English translation. The written confirmation, e.g. Power of Attorney, authorizing the person to sign the complaint on behalf of the Consultant is also necessary. The timeframe for reviewing the complaint by MRDI is 1 month. In case of dissatisfaction in terms of MRDI’s decision, it can be appealed within 1 month at the Administrative Collegium of Tbilisi City Court.

Deadline Date2020-07-06
Publication Date2020-05-20
CountryGeorgia
Procurement StatusActive
TypeOpen procedure
Contract TypeServices
Award CriteriaNot specified
OrganisationRoads Department of the Ministry of Regional Development and Infrastructure of Georgia
TownTbilisi
Class Code71356200
Class DescriptionTechnical assistance services
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)