Changes1.Publication reference

EU Smile Project PH Hybrid System Equipment Procurement



3.Programme title

Solar Community-Based Island Tourism and Livelihood Energizer Platform (SMILE) Philippines


Financing Agreement ACA/2014/035-111

From the Budget of the SMILE Project – Budget line item 3.3.1 to 3.3.4

5.Contracting authority

AIEC Missionary Green Energy Corporation, Quezon, PHILIPPINES

Contract Specifications6.Description of the contract

A contract for the supply and delivery of a complete Hybrid Solar PV-Genset Power Supply system with Energy Storage, including but not limited to following components:

Solar PV array, Energy storage system, inverters and controllers, Diesel generator set and fuel storage system, transformer and take-off structure, remote monitoring and data, retrieval system/energy management system, wiring and circuit protection, lightning protection and earthing system.

7.Number and titles of lots

2 lots

Lot titles:

Lot 1: Siargao

Lot 2: Dinagat

Terms of Participation8.Eligibility and rules of origin

Participation is open to all legal persons (participating in a grouping – consortium – of tenderers) which are effectively established in a Member State of the European Union or in any country. Participation is also open to all legal persons from all countries. All supplies under this contract may originate from all countries

9.Grounds for exclusion

Tenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in Section of the practical guide.

Tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.

10.Number of tenders

The candidates may submit an application for one lot only, several lots or all of the lots, but only one application may be submitted per lot. Tenders for parts of a lot will not be considered. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot.

11.Tender guarantee

No tender guarantee is required.

12.Performance guarantee

The successful tenderer will be asked to provide a performance guarantee of 7 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13.Information meeting and/or site visit

No information meeting is planned.

14.Tender validity

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the contracting authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see para 8.2 of the instructions to tenderers).

15.Period of implementation of tasks

— clarification meeting/site visit (if any)

Date: [Not applicable]

Time(*): [Not applicable]

— deadline for requesting clarifications from the contracting authority

Date: 22 July 2020

Time(*): 5 p.m.

— last date on which clarifications are issued by the contracting authority

Date: 3 August 2020

Time(*): 5 p.m.

— Deadline for submission of tenders

Date: 13 August 2020

Time(*): 10 a.m.

— Tender opening session

Date: 18 August 2020

Time(*): 2 p.m.

— Notification of award to the successful tenderer

Date: 14 September 2020**


— Signature of the contract

Date: 21 September 2020**


(*) All times are in the time zone of the country of the contracting authority provisional date.

(**) Provisional date.

Selection and award Criteria16.Selection criteria

The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors:

1) Economic and financial capacity of tenderer (based on i.a. item 3 of the tender form for a supply contract). In case of the tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 financial years for which accounts have been closed.

The selection criteria for each tenderer are as follows:

The selection criteria for tenderers to the 2 lots are as follows:

Criteria for legal persons:

— Net Financial Contracting Capacity (NFCC) must be at least equal to the Approved Budget for the Contract (ABC).

NFCC = [(current assets minus current liabilities) x 15] minus the value of all outstanding projects, including uncompleted projects and awarded contracts yet

To be started.

2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years preceding the submission deadline.

Criteria for legal persons:

(a) the proposed project organizational chart should have the following:

— person-in-charge (PIC)

— backup

— logistics personnel

(b) the minimum qualification requirements for the personnel are as follows:

— PIC: 5 years of related experience

— backup: 3 years of related experience

— logistics Personnel: 3 years of related experience

(c) the legal persons should have the following:

— import license in the Philippines or,

— Philippine Customs Broker.

3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply contract). The reference period which will be taken into account will be the last 5 years preceding the submission deadline.

This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects still on-going

Only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.

Criteria for legal persons:

1) The tenderer has delivered similar supplies to similar places as those in the lot;

2) The value of the tenderer’s Single Largest Completed Contract (SLCC), adjusted to current prices using the Philippine Statistics Authority (PSA) price index, must be at least 50 % of the ABC.

Capacity-providing entities

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. If the tenderer relies on other entities it must prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator relying on them and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the data for this third entity for the

Relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be provided when requested by the contracting authority.

With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.

With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.

4) The criteria for compliance with the technical specifications is as follows:

— Criteria: (1) Adherence and compliance with the technical specifications, standards and warranty requirements


— Criteria: (a) Component specifications and standards


— Criteria: Diesel generator


• high speed diesel generator

• warranty of 3 year or 3 000 running hours

• standards: ISO 9001 and ISO 14001

• specific fuel oil consumption of each generator must be within the values below:

Loading%: 15 %, Unit: L/kWh, SFOC: 0.4200

Loading%: 25 %, Unit: L/kWh, SFOC: 0.3500

Loading%: 50 %, Unit: L/kWh, SFOC: 0.2975

Loading%: 75 %, Unit: L/kWh, SFOC: 0.2878

Loading%: 100 %, Unit: L/kWh, SFOC: 0.2840.

• generator shall be capable of 10 % minimal loading for at least 2 hours during a day;

• rated frequency of the generators must be 60 Hz, at a rated speed of 1800 RPM and 3-phase.

— Criteria: PV Modules


• polycrystalline type

• minimum module efficiency of 18 % under STC

• mounting structure that can withstand up to 250 kph windspeed

• PV modules must have a minimum product warranty of 10 years and 25 years performance warranty at 80 %

• 10-year warranty on the mounting structure

• standards: IEC 61215, IEC 61730, IEC 62548, ISO 9001, and ISO 14001.

— Criteria: Lithium ion batteries


• 4 000 cycles at 80 % DOD (lithium technology)

• round-trip efficiency>88 %

• end-of-life useable capacity > 80 %

• charging rate 0.5C

• all batteries must have a minimum product warranty of 5 years and performance warranty of 10 years

• standards: ISO 9001, ISO 14001, and IEC 61427.

— criteria: energy management system


• 5-year warranty on the energy management system

• standard: ISO 9001.

17.Award criteria

17(a): Tenderers must meet all the criteria for following:

— economic and financial capacity

— professional capacity

— technical capacity

— compliance with the technical specifications.

17(b): lowest price (All bidders who pass 17a will be evaluated, and the bidder with the lowest price will be awarded with the contract)

Tendering18.How to obtain the tender dossier

The tender dossier is available from the following Internet address: The tender dossier is also available from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them in writing to (mentioning the publication reference shown in item 1) at the latest 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers' questions at the latest 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the website of DG International Cooperation and Development at

19.Deadline for submission of tenders

Due to the exceptional circumstances of the Covid-19 outbreak, tenders shall be submitted by electronic mail based on a risk assessment (i.e. risk of contamination, risk of postal services not being available, risk of applicants/tenderers working from home not being capable to print, etc.). to the following addresses:

— for the technical offer and for the financial offer,

— a copy of the technical and financial offers will also be sent to

The deadline for submission of tenders is 13 August 2020.

Any tender submitted to the contracting authority after this deadline will not be considered.

How tenders may be submitted

Tenders must be submitted in English exclusively to the contracting authority via email.

The contract title and the publication reference (see item 1 above) must be clearly indicated in the email subject and must always be mentioned in all subsequent correspondence with the contracting authority.

Tenders submitted by any other means will not be considered.

By submitting a tender, candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the tender.

20.Tender opening session

18 August 2020. Venue is to be announced or may be opened during an online meeting.

In the case that at the date of the opening session some tenders have not been delivered to the contracting authority but their representatives can show evidence that they have been sent on time, the contracting authority will allow them to participate in the first opening session and inform all representatives of the tenderers that a second opening session will be organised.

21.Language of the procedure

All written communications for this tender procedure and contract must be in English.

22.Legal basis(1)

[General budget of the Union: for calls where the CIR applies: Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11 March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and DCI].

(1) Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).

23.Additional information

Financial data to be provided by the tenderer in the standard tender form must be expressed in EUR. If applicable, where a candidate refers to amounts originally expressed in a different currency, the conversion to EUR shall be made in accordance with the InforEuro exchange rate of June 2020, which can be found at the following address:

Deadline Date2020-08-13
Publication Date2020-07-13
Procurement StatusActive
TypeOpen procedure
Contract TypeSupplies
Award CriteriaNot specified
OrganisationAIEC Missionary Green Energy Corporation
Class Code71356200
Class DescriptionTechnical assistance services
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)

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