This tender procedure is launched under suspensive clause i.e. provision of the supplies concerned is subject to availability of the budget funds.[1]

[1] See Paragraph 2.4.12, of the Practical Guide to Contract procedures for EU external actions.

1.Publication reference



International Restricted


CFSP/2017/34/EUMM Georgia


Financing agreement

5.Contracting Authority

The European Union Monitoring Mission in Georgia (EUMM), Tbilisi, GEORGIA.

Contract specification6.Nature of contract


7.Contract description

Provision of Security Guarding Services to the EUMM Georgia:

The overall objective of the project is as follows:

Physical protection of the assets (persons, equipment and premises) of the EUMM at its headquarters in Tbilisi as well as at its field offices(1) and the forward base(2) to fully enable EUMM staff to perform its activities and duties in conformity with the best possible standards in matter of safety and security in the place of work and staff members' accommodations.

(1) Mtskheta, Gori and Zugdidi.

(2) Sachkhere.

8.Number and titles of lots

One lot only

9.Maximum budget

1 180 000 EUR (590 000 EUR or its equivalent amount in Georgian Lari (GEL) per year).

10.Scope for additional services

The Contracting Authority may, at its own discretion, extend the project in duration (for additional 12 months) and/or scope subject to the availability of funding up to the estimated amount of approximately 590 000 EUR. Any extension of the contract would be subject to satisfactory performance by the Contractor.

Conditions of participation11.Eligibility

Participation is open to all legal persons participating either individually or in a grouping (consortium) of candidates which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see also Item 29 below). Participation is also open to international organisations. The participation of natural persons is governed by the specific instruments applicable to the programme under which the contract is financed.

The participation requires a valid licence to carry out security activities / services issued by the relevant Georgian authorities.


All eligible natural and legal persons (as per Item 11 above) or groupings of such persons (consortia) may apply.

A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (ie, the leader and all other members) are jointly and severally liable to the Contracting Authority.

The participation of an ineligible natural or legal person (as per Item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

13.Number of applications

No more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.

14.Shortlist alliances prohibited

Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the Contracting Authority has been obtained (see Practical Guide — PRAG — 2.4.3.). Short-listed candidates may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusion

As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.


Subcontracting is not allowed

17.Number of candidates to be short-listed

On the basis of the applications received, between 4-8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the Contracting Authority may invite the candidates who satisfy the criteria to submit a tender.

Provisional timetable18.Provisional date of invitation to tender

April 2018

19.Provisional commencement date of the contract


20.Initial period of implementation of tasks

12 (twelve) months from the commencement date.

It should however be noted that the performance of this contract is subject to and conditional upon:

(i) the signature of a financing agreement between the EU and the EUMM covering the period comprised between the 15.12.2018 and the 14.12.2019; as well as

(ii) the availability of funds in the relevant budget line(s).

Selection and award criteria21.Selection criteria

Same criteria for legal and natural person:

The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

1) Economic and financial capacity of candidate (based on Item 3 of the application form). In case of candidate being a public body, equivalent information should be provided:

— the average(3) annual turnover of the candidate for the last 3 years (2015, 2016 and 2017) shall amount at least to 595 000 EUR.

2) Professional capacity of candidate (based on Items 4 and 5 of the application form):

— the candidate has at least 90 permanent staff currently working in areas related to this contract.

3) Technical capacity of candidate (based on Items 5 and 6 of the application form):

— the candidate has successfully completed during the last 5 years(4) (2013, 2014, 2015, 2016, 2017) at least 1 project similar to the 1 covered by this contract. The value of such project shall amount to at least to 590 000 EUR.

(3) (Turnover 2015 + Turnover 2016 + Turnover 2017)/3 ≥ 595 000 EUR.

(4) Ongoing projects will also be accepted but in such case only the portion successfully completed during the years 2013-2014-2015-2016-2017 will be taken into consideration.

22.Award criteria

Best price-quality ratio.

Application23.Deadline for receipt of applications

11:00 of Georgian Standard Time on 20.4.2018.

Any application received by the Contracting Authority after this deadline will not be considered.

24.Application format and details to be provided

Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address:

Any additional documentation (brochure, letter, etc) sent with an application will not be taken into consideration.

25.How applications may be submitted

Applications must be submitted in English exclusively to the Contracting Authority in a sealed envelope:

— Either by recorded delivery (official postal service) to:

European Union Monitoring Mission in Georgia (EUMM), Procurement Section, 49 Krtsanisi Street, 0114 Tbilisi, Georgia.

— Or hand delivered (including courier services) directly to the Contracting Authority in return for a signed and dated receipt to:

European Union Monitoring Mission in Georgia (EUMM), Procurement Section, 49 Krtsanisi Street, 0114 Tbilisi, Georgia.

Office opening hours of the EUMM, Georgia are from Monday to Friday 8:30 — 17:00.

The Contract title and the Publication reference (see Item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the Contracting Authority.

Applications submitted by any other means will not be considered.

26.Alteration or withdrawal of applications

Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.

Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if used) must be marked “Alteration” or “Withdrawal” as appropriate.

27.Operational language

All written communications for this tender procedure and contract must be in English.

28.Date of publication of prior information notice


29.Legal basis

Council Decision 2017/2263/CFSP of 7.12.2017 and CFSP/2017/34/EUMM Georgia.

30.Additional information


Deadline Date2018-04-20
Publication Date2018-03-20
Procurement StatusActive
TypeRestricted procedure
Contract TypeServices
Award CriteriaOther
OrganisationThe European Union Monitoring Mission in Georgia (EUMM)
Class Code79710000
Class DescriptionSecurity services
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)

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