Warwickshire County Council, acting as the lead authority are coordinating a collaborative tendering process, on behalf of the Coventry City Council and Nottingham City Council for goods, services and works associated with traffic control equipment and intelligent transport systems.

Once in contract the main areas of service required are:

1) Traffic control equipment;

2) Car park variable message signs;

3) Free text variable message signs;

4) Minor civil works associated with maintaining the traffic signal equipment; and

5) Supply/installation/commissioning of traffic signal equipment associated with the upgrades of existing sites.

The contract will be for an initial term of five (5) years and the Council(s) reserves the right to extend the contract by further period(s) not exceeding twenty-four (24) months. Total maximum duration is seven (7) years.

Extended TitleContract for Traffic Signal Equipment and Intelligent Transport Systems
Extended Description

Warwickshire County Council will act as the lead authority in a collaborative tendering process including Coventry City Council and Nottingham City Council. The progression and final award of this procurement will be made by Warwickshire County Council in consultation with the other authorities.

As lead, Warwickshire County Council will enter into the contract on behalf of itself and the collaborating authorities. The other authorities will not be parties to the contract but shall be responsible for supervising and administering the relevant works and/or services carried out in relation to their areas. These arrangements would be formalised between the authorities using back-to-back agreements.

The authorities are seeking to contract with a single supplier to carry out the provision including:

1) Maintenance and inspection of traffic control equipment;

2) Maintenance and inspection of car park variable message signs;

3) Maintenance and inspection of free text variable message signs;

4) Minor civil works associated with upgrades and reinstatement of traffic signal equipment due to damage caused by third party;

5) Supply/installation/commissioning of traffic signal equipment associated with upgrades of existing sites and new sites.

To support the contract value provided within this notice, it is anticipated that over the full contract term Warwickshire CC may spend around 7 750 000 GBP, Coventry may spend around 10 000 000 GBP and Nottingham may spend around 5 000 000 GBP. This detail is only given to illustrate possible spend and is not a commitment of work. The contract value has been reached allowing for potential development on new installations during the contract term and which the authorities are unaware of at present.

Various provisions provided within this contract have been termed as either core or additional, with core services generally effecting traffic signals and additional services generally impacting on intelligent transport systems. Greater details of which can be found within the procurement documentation.

An open procedure is being followed and the procurement documentation provides further details of how this will be facilitated and the evaluation process.

TUPE does apply to this provision. Upon accessing the procurement documentation from the authority’s e-tendering portal please complete and return the provided non-disclosure agreement (NDA) as instructed. Having received an NDA, the Authority will make TUPE information available to the relevant bidder.

Deadline Date2019-10-03
Publication Date2019-08-23
CountryUnited Kingdom
Procurement StatusActive
TypeOpen procedure
Contract TypeWorks
Award CriteriaThe most economic tender
Value30000000.00
OrganisationWarwickshire County Council
Attention OfGafoor Din
AddressShire Hall
TownWarwick
Postal CodeCV34 4RL
Phone+44 1926418065
Class Code50232200
Class DescriptionTraffic-signal maintenance services
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)

Version of 2018-08-25

Traffic-signal maintenance services

Future provision of Councils Traffic Signal Equipment and Intelligent Transport systems asset

This PIN Notice is raised to make suppliers aware of a future procurement Warwickshire County Council intends to run. Before starting any process, the Council and its collaborating Authorities wish to engage with the Supply base to explain its intentions and to learn from the market itself in how best to achieve this.

Full details of the required provision and the arrangements between the collaborating Authorities can be gained in question II2.4 Description of the Procurement and VI.3 "Additional Information".

Interested parties are to register their interest in the opportunity, on the Council's etendering system http://www.csw-jets.co.uk/ where full details of a Supplier Event, held by Warwickshire County Council will be available and from where they can confirm their attendance.

Extended TitleWCC — Market Engagement preparing for future procurement of Traffic Signal Equipment and Intelligent Transport Systems Maintenance and Installation of Traffic Signal Equipment
Extended Description

Scope of Traffic Signal Maintenance Provision

The Works (core service) consist of the maintenance, inspection and repair of each Authority’s assets and the installation of new assets including the upgrade of existing assets:

(a) Traffic Signals including Wig-Wag Signals

(b) Pedestrian Crossings including Pelican, Puffin, Toucan, Pegasus Crossings and Pedestrian Only Traffic Signals.

The Works (core service) includes for the maintenance, inspection and repair of Optical unit (Lamps and LED) associated with traffic signals intersections and any type of pedestrian crossing facilities.

The Works (additional service) can consist of any of the items associated with the maintenance, inspection and repair of each Authority’s assets associated with Intelligent Transport Systems and the installation of new assets including the upgrade of existing assets.

The Works (additional service) includes for the maintenance, inspection and repair of Optical unit (Lamps and LED) associated with Intelligent Transport Systems.

Collaboration

Warwickshire County Council will act as the lead authority in a collaborative tendering process including Coventry City Council and Nottingham City Council. The progression and final award of this procurement will be made by Warwickshire County Council in consultation with the other Authorities.

As lead, Warwickshire County Council will enter into the contract on behalf of itself and the collaborating Authorities. The other Authorities will not be parties to the Contract but shall be responsible for supervising and administering the relevant works and/or services carried out in relation to their areas. These arrangements would be formalised between the Authorities using back-to-back agreements.

Market Engagement

Warwickshire County Council wishes to engage with the Market to understand any advancements in how the required works and services can be provided and the benefits available to the Authorities involved.

Warwickshire County Council will be hosting the Supplier event on Monday 1.10.2018 to explain how the Council intends to continue with the provision over the next contract. During the event, the Councils involved wish to learn how interested suppliers would like the provision to be organised, any foreseeable implementation issues and what good contract performance looks like.

To attend the Supplier event please register onto the Council e-tendering portal http://www.csw-jets.co.uk/ and express an interest in the Market Engagement exercise. Suppliers who do this will receive an invitation and further details regarding the Supplier Event.

Publication Date2018-08-25
CountryUnited Kingdom
Procurement StatusFuture
TypeNot applicable
Contract TypeWorks
Award CriteriaNot applicable
Value25000000.00
OrganisationWarwickshire County Council
Attention OfGafoor Din
AddressShire Hall
TownWarwick
Postal CodeCV34 4RL
Phone+44 1926418065
Class Code50232200
Class DescriptionTraffic-signal maintenance services
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)

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