Changes1.. Publication reference

EuropeAid/140237/DH/SUP/XK

2.Procedure

Open

3.Programme title

Annual programme for Kosovo IPA 2015/038065.4: Further Support to Home Affairs in Kosovo.

4.Financing

IPA 2015

5.Contracting Authority

European Union represented by the European Commission on behalf of and for the account of Kosovo, Brussels, BELGIUM

Contract Specifications6.Description of the contract

The subject of the contract shall be the supply, installation, commissioning, training, and after sales services (as applicable) for the supply of a specialised vehicle, IT and miscellaneous equipment, thus including analysis laboratory and forensic equipment and specialised software for the Kosovo Forensic Agency and Kosovo Police – Kosovo.

7.Number and titles of lots

The tender is divided into Eight (8) lots:

Lot 1: Supply of Specialised Crime Scene Van for Kosovo Police;

Lot 2: Supply of IT and Miscellaneous Equipment for Kosovo Police and Kosovo Forensic Agency;

Lot 3: DNA Analysis Equipment/KFA;

Lot 4: Drugs Analysis Equipment/KFA;

Lot 5: Miscellaneous specialised forensic equipment/KFA;

Lot 6: Miscellaneous specialised testing equipment/KP;

Lot 7: Mobile phone Encryption/Decryption equipment/KP;

Lot 8: Arson and Explosives Analysis Equipment/KFA (Optional Lot)*.

*This lot will be awarded only in case there are sufficient funds available after awarding the first 7 lots

Terms of participation8.Eligibility and rules of origin

Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium – of tenderers) which are effectively established in a Member State of the European Union or in a eligible country or territory as defined under the Regulation (EU) No 236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable instrument under which the contract is financed (see also heading 22 below). Participation is also open to international organisations.

All supplies under this contract, for lots with value above 100 000 EUR, must originate in one or more of these countries.

All supplies under this contract, for lots with value below 100 000 EUR, may originate from any country.

Additionally, all Items of Lots 3, 4, 5, 6 and 8 as a consequence of the obtained derogation may originate from any country.

Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries [If the estimated intrinsic value of the products is above of equal to 100 000 EUR: and of goods originating from third countries] will apply to candidates or tenderers from the United Kingdom, [If the estimated intrinsic value of the products is above of equal to 100 000 EUR: and to all candidates or tenderers proposing goods originating from the United Kingdom depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of the contract award, candidates or tenderers from the United Kingdom, and candidates or tenderers proposing goods originating from the United Kingdom could be rejected from the procurement procedure.

9.Grounds for exclusion

Tenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in Section 2.6.10.1. of the practical guide.

Tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.

10.Number of tenders

The candidates may submit an application for one lot only, several lots or all of the lots, but only one application may be submitted per lot. Tenders for parts of a lot will not be considered. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

Contracts will be awarded lot by lot and each lot will form a separate contract. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot.

Lot 8 is published as an optional lot, its awarding would depend from funds availability based on the results of lots from 1 to 7.

11.Tender guarantee

Tenderers must provide a tender guarantee when submitting their tender accordingly to the below amounts:

Lot 1: 1 000,00 EUR;

Lot 2: 2 500,00 EUR;

Lot 3: No tender guarantee is required;

Lot 4: No tender guarantee is required;

Lot 5: No tender guarantee is required;

Lot 6: No tender guarantee is required;

Lot 7: No tender guarantee is required;

Lot 8: No tender guarantee is required.

This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderers upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.

12.Performance guarantee

The successful tenderer will be asked to provide a performance guarantee of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13.Information meeting and/or site visit

No information meeting is planned.

14.Tender validity

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the Contracting Authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see para 8.2 of the instructions to tenderers).

15.Period of implementation of tasks

From contract signature the maximum period of implementation of the tasks by the contractor will be:

Lot 1: 180 days;

Lot 2: 120 days;

Lot 3: 150 days;

Lot 4: 150 days;

Lot 5: 150 days;

Lot 6: 150 days;

Lot 7: 150 days;

Lot 8: 150 days.

Selection and award criteria16.Selection criteria

The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors:

1) Economic and financial capacity of tenderer (based on i.a. item 3 of the tender form for a supply contract). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed.

The selection criteria for each tenderer are as follows:

— the average annual turnover of the tenderer must exceed 2 times the total of the financial offer submitted by the tenderer,

— current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In case of a consortium, this criterion must be fulfilled by each member.

2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from submission deadline:

— at least one (1) staff currently work for the tenderer in fields related to lots 1, 2, 5 and 7; and at least two (2) staff currently work for the tenderer in fields related to lots 3, 4, 6 and 8,

— for each lot the tenderer must have a quality certification appropriate for the lot, such as ISO or equivalent.

3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years from submission deadline.

For Lot 1:

— the tenderer has delivered supplies under at least one contract in the filed related to the lot with a budget of at least 40 000 EUR

For Lot 2:

— the tenderer has delivered supplies under at least one contract in the field related to the lot with a budget of at least 100 000 EUR

For lot 3

— the tenderer has delivered supplies under at least one contract in the field related to the lot with a budget of at least 200 000 EUR

For lot 4

— the tenderer has delivered supplies under at least one contract in the field related to the lot with a budget of at least 350 000 EUR

For lot 5

— the tenderer has delivered supplies under at least one contract in the field related to the lot with a budget of at least 70 000 EUR

For lot 6

— the tenderer has delivered supplies under at least one contract in the field related to the lot with a budget of at least 100 000 EUR

For lot 7

— the tenderer has delivered supplies under at least one contract in the field related to the lot with a budget of at least 40 000 EUR

For lot 8

— the tenderer has delivered supplies under at least one contract in the field related to the lot with a budget of at least 130 000 EUR

In case a tenderer applies to multiple lots, the tenderer must comply with the following selection criteria:

— for economic and financial capacity criterion, the cumulative amount of the average annual turnover required for the relative lots, and current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In case of a consortium, this criterion must be fulfilled by each member,

— for professional capacity criterion, cumulative number of staff required for the relative lots,

— for technical capacity criterion, the cumulative requirement for the relevant lot.

This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender relies on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator relying on them and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority.

With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.

With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.

17.Award criteria

Price.

Tendering18.How to obtain the tender dossier

The tender dossier is available from the following Internet address:

https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?ADSSChck=1559296738907&do=publi.detPUB&searchtype=AS&debpu b=01/12/2018&page=1&zgeo=35484&aoref=140237&orderbyad=Desc&nbPubliList=15&orderby=upd&userlanguage=en

The tender dossier is also available from the Contracting Authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them in writing to delegation-kosovo-fincon@eeas.europa.eu (mentioning the publication reference shown in item 1) at the latest 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers' questions at the latest 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the website of DG International Cooperation and Development at

https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?ADSSChck=1555574969140&do=publi.detPUB&searchtype=AS&zgeo= 35484&debpub=01%2F12%2F2018&orderby=upd&orderbyad=Desc&nbPubliList=15&page=1&aoref=140237

19.Deadline for submission of tenders

The tenderer's attention is drawn to the fact that there are 2 different systems for sending tenders: one is by post or private mail service, the other is by hand delivery.

In the first case, the tender must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip(2), but in the second case it is the acknowledgment of receipt given at the time of the delivery of the tender which will serve as proof.

Deadline for submission of tenders is: 24.9.2019 at 12:00 CET.

Any tender submitted to the Contracting Authority after this deadline will not be considered.

The Contracting Authority may, for reasons of administrative efficiency, reject any tender submitted on time to the postal service but received, for any reason beyond the Contracting Authority's control, after the effective date of approval of the evaluation report, if accepting tenders that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.

How tenders may be submitted

Tenders must be submitted in English exclusively to the Contracting Authority in a sealed envelope:

— either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip, to:

European Union Office in Kosovo

Finance, Contracts and Audit Section

Kosovo St 1, 10000 Pristina, Kosovo

Attn: Mr Liviu TOLEA (do not open)

— or hand delivered by the participant in person or by an agent directly to the premises of the Contracting Authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:

European Union Office in Kosovo

Finance, Contracts and Audit Section

Kosovo St 1, 10000 Pristina, Kosovo

Attn: Mr Liviu TOLEA (do not open)

The contract title and the Publication reference (see item 1 above) must be clearly marked on the envelope containing the tender and must always be mentioned in all subsequent correspondence with the Contracting Authority.

Tenders submitted by any other means will not be considered.

By submitting a tender candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the Contracting Authority sends it to the electronic address referred to in the tender.

(2) It is recommended to use registered mail in case the postmark would not be readable.

20.Tender opening session

The tender opening session will take place on 30.9.2019 at 11:00. CET at the European Union Office in Kosovo at address Kosovo St 1, 10000 Pristina, Kosovo.

21.Language of the procedure

All written communications for this tender procedure and contract must be in English.

22.Legal basis(3)

Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and IPA II: See Annex A2 of the Practical Guide.

(3) Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).

23.Additional information

The Contracting Authority’s opening hours is Monday to Thursday 8:30 to 17:30 and Friday 8:30 to 14:30 CET.

Deadline Date2019-09-24
Publication Date2019-07-22
CountryBelgium
Procurement StatusActive
TypeOpen procedure
Contract TypeSupplies
Award CriteriaLowest price
OrganisationEuropean Union
TownBrussels
Class Code71356200
Class DescriptionTechnical assistance services
SourceOffice for Official Publications of the European Communities - Tenders electronic daily (Ted)

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